All the features you need for effective booking management
Customized booking management
Ask your customers to pay online when making an appointment. You can integrate with PayPal and Stripe, or redirect to your own online payment page.
Promotions & discount codes
Create promotions to allow your customers to enter discount codes when they book an appointment.
Charge for late cancellations
A client canceled last minute and you can't replace it with another booking? Set up a late cancellation fee in your agenda.
Allow changes and cancellations
Give your customers the ability to cancel or edit appointments. Decide how far in advance changes are possible.
Only display available time slots
Display your calendar as a daily, weekly, monthly calendar or show a list of available time slots. You can fully adapt the view to suit your business.
Individual and group bookings
Create slots for a individual customers or set capacities for group appointments.
Email & SMS reminders
Send reminders to your customers automatically via email or SMS. You decide how many reminders are sent and when.
Send emails using your domain name
Use your own domain name in your Voxiplan calendar address and send confirmation emails with your own email address.
Adjust the agenda to suit your work process
Specify how far in advance your customers can make appointments, make changes or cancel.
Allow your customers to make repeat bookings. Decide what information is required to make regular appointments
Take bookings over the phone
Improve appointment booking over the phone with your virtual assistant who takes your calls 24/7, holidays included.
Schedule people, facilities or equipment
Define what types of resources are provided: facilities, people, equipment etc. Create a calendar for each type of resource or a common agenda for all
Create booking forms
Create registration forms for your events or appointments to collect additional information when a booking is made
Create waiting lists with manual or automatic placements. You can send an automatic notification to your customers when a spot becomes available.
Ask for the purpose of the booking
Ask the customer to specify the reason for taking an appointment. You can customize the fields and add your own questions.
Collect additional information by adding your own custom booking fields, drop-down lists, and forms to your users' sign-up process
User management: your team and your customers
Add hidden fields
Add supervisor fields that can only be viewed and edited by authorized users
Specify who can create, update, or delete reservations and under which conditions they have permission
Provide admins with additional management permissions so they can complete tasks for you
Act on behalf of users and block or unblock users
Design & Layout: Customize your agenda
Languages, currencies & time zones
Choose from a menu of 29 languages, 26 currencies and all time zones in the world
Colors to suit your brand
Configure the layout of your appointment calendar to match the style of your own website for consistent branding
Show your own logo
Your logo can be displayed above the agenda, on the booking page and in your confirmation emails
Free booking web page
No website? No problem. We include a free page for your business so that clients can book online
Synchronization & Integration
Integrates with Google, Outlook, and iCal
Your agenda's availability can be linked to and depend on another calendar for more complex configurations
Sync your availability
Link your Google Calendar so that appointments from it do not display as available on your VoxiPlan calendar
Bokings via Facebook
Place a link to your online calendar on your Facebook page and create a "book now" button
Voxiplan also provides advanced features for web developers looking to integrate custom modules
Show appointments on other calendars
You can create unlimited agendas with dependencies between these agendas
Integrate with your own website
Integrate Voxiplan into your website using an iframe or link to the booking system with a "book now" button
Integrate with PayPal and Stripe
Integrate direct payment methods with PayPal or Stripe, or manage the payment yourself
WordPress, Joomla, Drupal
We provide a free module for WordPress, Joomla and Drupal that automatically opens a session for your users
Security: your personal and user data
The connection of all your Voxiplan calendars is encrypted in https (SSL / TLS) to protect your data
Set viewing permissions
You don't need to show the details of your appointments or unavailable time slots. Slots are simply blocked, without showing booking or client details.
Manage access to your calendars
Access to your online appointment calendar can be controlled by IP address, e-mail address or shared passwords
Complies with European Directives
Voxiplan is in full compliance with the European directive for data protection. All our operations aim to avoid unplanned downtime.
Reports & Analytics: Get detailed information on your bookings
Import & export easily
User data can be imported and exported in various formats from your online booking system
Create custom reports
The Reports section gives you an overview of your booking activity. They can be exported to programs such as Excel, allowing you to create your own custom reports
Differentiate between products or appointments
The menu selection can contain product codes to facilitate back office processing
A unique ID for each booking
Choose to display a unique ID for each appointment or reservation